Secretary Job Description

Summary

Schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail.

Duties and Responsibilities

• Manage all incoming and outgoing correspondences to ensure all received by the intended addressee.
• Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer, or transcribes from voice recordings.
• Composes and types routine correspondence.
• Organizes and maintains file system, and files correspondence and other records.
• Answers and screens manager's telephone calls, and arranges conference calls.
• Coordinates manager's schedule and makes appointments.
• Arranges and coordinates travel schedules and reservations.
• Conducts research, and compiles and types statistical reports.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Perform general clerical duties to include, but not limited to photocopying, faxing, mailing and filing.
• Translate documents whenever necessary.
• Orders and maintains supplies, and arranges for equipment maintenance.

Skills

• 4 to 5 years experience in a similar role.
• Excellent written and spoken communication skills in English & Arabic.
• Computer literate in Ms Word & Excel
• Attention to detail
• Excellent organizational skills

Job Details & Preferred Candidate